How to Bulk Convert OST to PDF without MS Outlook?

Written By Addy Wang
Updated on July 23rd, 2024

Summary: If you have Outlook OST files and want to convert them into PDF format but are you still searching for a reliable solution, don’t worry. This blog is designed to guide you on how to convert OST to PDF using the manual method and professional Outlook OST to PST Conversion tool. First, it’s important to understand the basics of OST and PDF files. So, what are you waiting for?? Let‘s go right ahead and begin.

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Understanding About OST to PDF Conversion

OST (Offline Storage Table): It’s a file format used by Microsoft Outlook to store email messages, calendar events, contacts, and other data when Outlook is used in offline mode. It’s a local copy of your mailbox data stored on your computer.

PDF (Portable Document Format): It’s a widely used file format developed by Adobe Systems. PDFs preserve the formatting and layout of a document, which makes it easy to view and print across different devices and platforms.

Why Is OST to PDF Conversion Necessary?

When you wish to share or archive Outlook data in a more widely used and portable format, you will need to convert OST to PDF. Among the main reasons behind the OST to PDF conversion.

PDF files can be opened and viewed on any platform or device, but OST files can only be accessed through Outlook.
It is simpler to share and distribute PDFs since they maintain the original Outlook data’s appearance, formatting, and layout.
PDFs can be password-protected and encrypted, providing an additional layer of security for sensitive Outlook data.
With PDF, you can store your Outlook data in an irreversible, tamper-proof record that you can use for record-keeping, legal, or regulatory requirements.
While some systems and applications can work with PDF documents with ease, they might not be able to access OST files directly.

You can convert OST files to PDF file format, which can be useful for sharing, archiving, and securing your Outlook data in a more universal and accessible format. Additionally, the sections that follow will now guide you through both automated and manual methods to complete this task easily. After going through them, you can choose the one that best fits your requirements.

Way 1: Convert OST to PDF Online with MS Outlook

In the first step, open Microsoft Outlook and locate the email message you want to convert to PDF.
Then, right-click on the email and select the Save As option.
In the Save As dialog, choose HTML Format from the Save As type drop-down.
Next, save the HTML file to your desired location.
Here, close Outlook, and then open the saved HTML file in Microsoft Word.
In Word, go to File > Save As.
In the Save As dialog, select PDF from the Save As type drop-down.
Finally, choose your desired save location and click the Save button to start the OST to PDF conversion process.

Why Shouldn’t I Use the Manual Method?

It needs to be repeated for each individual email you want to convert, which can be very time-consuming.
It doesn’t preserve any attachments that were included in the original email.
Any errors or issues during the conversion process could lead to the loss of your email data.
You can only convert one email at a time using this manual method.

Due to these limitations, the manual method is generally not recommended for those users who have large OST files to convert them to PDF file format. In this case, it’s better to use a professional method that can automate the process and allow for a more reliable and safe conversion. Now, continue reading below to find out more about the direct method.

Way 2: One Sufficient Way to Convert OST to PDF without Outlook

The OST to PST Converter is a reliable and effective solution to directly change OST to PDF format in just a few clicks. This versatile solution can also convert your Outlook OST files to PST and various other file formats as well as web-based email clients.

With this risk-free tool, you can save Outlook OST files to PDF including all your emails, attachments, contacts, calendars, tasks, notes, journals, and others. Furthermore, it can convert Outlook OST to PST, MSG, EML, Gmail, Thunderbird, iCloud, GoDaddy Email, Amazon WorkMail, and many more.

The tool provides helpful features that make the conversion process smooth and accurate. Moreover, it allows you to reduce the size of the resulting PST file by splitting, and it can convert your Outlook emails directly to PDF and other document formats. To get started, you can download the free demo version of this solution and follow the steps to convert Outlook OST to Adobe PDF.

Easy Procedure to Convert OST to PDF Format

In the first step, download and install the OST to PST Converter tool.
Now, select the OST file(s) you want to convert.
Then, choose the folders you want to convert.
Here, select PDF as the output format.
Further, customize any additional features if you need them.
Afterward, choose the save location for the PDF file by clicking on the Save to Path button.
Finally, click Convert to start the OST to PDF conversion process.

Conclusion

This blog has covered two successful ways to convert OST to PDF format. If you’re a more tech-savvy user with only a few emails to convert, the manual method can work for you. However, if you have a large amount of data, like emails, attachments, calendars, contacts, etc., that you need to save as PDF, the professional method is the better choice for you. It can directly convert the entire OST files to PDF, including all the data and attachments, in just a few easy steps. Now you can pick the solution that best fits your needs and data volume.

Frequently Asked Questions

Q. How do I convert OST emails to PDF?

Ans- The automated tool provides a simple way to directly convert Outlook OST files to PDF format. Firstly, download and run the tool, select the OST file(s) and folders, choose PDF as the output, customize settings if needed, and click convert to save the files in your desired location. It’s a straightforward solution to transform your Outlook data into universally accessible PDF documents.

Q. Can I save OST data to PDF including attachments?

Ans- Of course, you can convert OST to PDFincluding attachments, with the professional tool.

About The Author:

Addy Wang

Addy Wang is a talented content writer with a passion for creating engaging and informative articles. With a keen eye for detail and a strong command of language, Addy has the ability to craft compelling pieces that resonate with readers. Her dedication to producing high-quality content sets her apart in the field, making her a valuable asset to any project.