How Can I Bulk Convert PST to PDF with Attachments?

Summary: PST files store multiple items such as email messages, contacts, tasks, and calendars. However, large-sized PST files often lead to corruption. Thus, it is crucial to convert PST to PDF, as PDF files have less chance of getting corrupted. So, you need a reliable solution to export PST files to PDF. Read the full blog to understand the manual method and a professional PST Migration Tool.

An Intro to PST and PDF File Format

PST stands for Personal Storage Table and is a proprietary file format created by Microsoft. It stores copies of items such as emails, calendars, tasks, contacts, and so on. Also, PST files are stored within MS Outlook, Microsoft Exchange Client, and Windows Messaging.

On the other hand, PDF file format is a widely used file format known as Portable Document Format. With PDFs you can create, edit, and share documents on any kind of software, hardware, and operating system. PDF files contain text, images, video, links, buttons, and audio. In addition, it offers an option to encrypt, password-protect, and digitally sign PDF documents.

Why Do Users Want to Convert PST to PDF?

Let’s figure out all the possible reasons for converting PST files to PDF:

• By converting PST to PDF, you can avoid the chances of file corruption.
• PDF file is a cross-platform file format as you can access it on any device.
• PDF file offers enhanced security by offering password protection and encryption.
• Also, you can easily share PDF files on both Windows and Mac Operating Systems.
• With PDF files, you also get a backup of data that will further help you in accidental deletion.

Convert PST Files to PDF Free Online

With the assistance of manual and professional techniques, you can effectively convert PST to PDF files. Let’s go through both the methods one by one:

Method 1: Convert Email Outlook to PDF With Microsoft Print to PDF

Follow the below steps to convert your PST files to PDF:

1. To initiate, install, and open Microsoft Outlook on your system.
2. Later, choose the emails in the PST files you wish to convert to PDF.
3. Next, go to the File menu and then hit the Print option.
4. Now, in the Print option, choose Microsoft Print to PDF.
5. Further, again hit the Print button.
6. Subsequently, choose the desired file name and hit the Save button.

Method 2: Export PST to PDF Using Adobe Acrobat

You can also use Adobe Acrobat to convert Outlook data file to PDF:

1. First, install and log in to your Outlook account.
2. Next, click on the File tab and go to the Print option.
3. Now, in the printer option, choose the Adobe PDF option.
4. Further, choose Create a New PDF file from the drop-down menu.
5. Afterward, define a saving location and also pick a file name.
6. In the end, hit the Save button to save the changes you made.

Disadvantages of The Manual Method

Here are some of the disadvantages of the manual method:

• You cannot convert specific emails or data from PST files.
• Converting large PST files might cause data corruption.
• It restricts converting only one PST at a time.
• There are chances of losing the data when you have to convert multiple PSTs.

Method 3: Convert PST to PDF using the Expert Software

With PST Migration Tool you can easily convert Outlook PST to PDF and various other file formats. This software can convert multiple and large-sized PST files at a time. It even imports PST to Thunderbird and other email clients. By using this tool, you can exclude duplicate emails from PST files. It offers an interactive and simple graphical user interface to the users. Furthermore, it offers wide compatibility with multiple versions of Windows, Mac, and Microsoft Outlook.

Steps to Export PST Files to PDF

Here are the steps of the tool to export PST to PDF:

1. First of all, install, run, and open the PST Migration Tool.
2. Next, pick the option Single File/ Multiple Files and click Next.
3. Now, hit the Select Files option and choose PST files from the system.
4. Later, select the Next button and expand the tree hierarchy.
5. Again, hit the Next option and choose PDF as a file format.
6. Further, apply filters if you want and choose the desired destination path.
7. Ultimately, click on the Convert button.

Concluding Words

Users who are looking for bulk conversion of PST files to PDF can easily do it by reading the full blog. In this article, we have explained all the possible methods to convert PST to PDF well. Users can either go with a manual procedure or a professional tool depending on their choice.

Frequently Asked Questions