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Written By Amrita Yadav
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Updated on October 22nd, 2024
2 Proven Ways to Merge Duplicate Contacts in Outlook
Duplication of results always yields inaccurate results, the same thing we face in Outlook as well. Today we are using different email clients for our communication purposes, and these email clients will save our contacts as well. As we are having trouble managing these emails, we are also having trouble managing contacts that are saved on various email clients. Merging identical contacts is the best course of action in this situation. So, in this write-up, we will learn how to merge duplicate contacts in Outlook with the traditional and professional PST Merge Tool. Let’s move on to the methods you’ll employ to combine these duplicate contacts.
Conventional Ways to Merge Duplicate Contacts
If you are a beginner, it is advisable to make a backup of your contacts because this method requires a lot of technical skill to execute, and one mistake could result in the deletion of all of your contacts’ information. Let’s proceed with the below steps.
Steps to Merge Duplicate Contacts in Outlook
- You can create a new folder in Outlook, where you can keep your duplicate contacts. This will make it easier for you to identify duplicate contacts.
- You can move the contacts by selecting one by one or all by clicking Ctrl + A and clearing your contacts folder.
- Next, export these contacts by selecting File > Import/Export from the menu.
- Choose CSV from the list, then click the Next button.
- Select the folders in which you moved your contacts and tap the Next button.
- Click the Finish button.
- Once all of your contacts have been locally transferred to your desired location. Take the next step to combine duplicate contacts in Outlook by clicking the File > Import/Export option.
- Choose Import from another program or file option from the list of preferences.
- Again choose CSV from the choices, and tap Next.
- Browse the directory where your contacts are stored here.
- Select the Do not import duplicate items option and click Next.
- Select the destination folder to save your contacts without duplicates. Click Finish.
- Once you are done with all the steps, move all the contacts to the original folder.
In this way, you can remove or combine duplicate contacts via this long and hectic approach.
But this method can be viable for 10–20 contacts. But what’s your next plan if you need to execute this method for thousands of contacts? In this case, you can opt for an automated solution to merge your contacts in Outlook. Let’s check out how.
Merge All Duplicate Contacts in a Few Clicks
The PST Merger Tool is a well-versed utility that can give you a reliable and affordable way to merge all duplicate contacts in just a few moments. Outlook contacts, emails, calendar events, journals, and other mail items can also be combined into a single file. The Outlook PST Merger Tool additionally provides the three most efficient ways to combine PST files: Merging Contacts, Merging PST, and Join PST. It also combine Outlook calendars into one.
Whereas the manual method takes an excessive amount of time while still providing no guarantee that your contacts will successfully merge. And in certain cases, you may also lose your contacts. The professional tool, however, has the ability to remove all of these rids and can merge your contacts and PST in a matter of simple steps. Below are the steps to take.
Steps to Merge Duplicate Contacts in Outlook
- Download and run the Sysinfo PST Merge Tool.
- Add multiple PST files or folders.
- Select the PST items as contacts from the tree structure you want to merge.
- Choose the item types as contacts from the list of preferences.
- Specify the destination, apply the password, and manage the other features accordingly.
- At last, click the merge button, and you have merged all these duplicate contacts in a matter of seconds.
Conclusion
I’m hoping that after carefully reading this article, you’ll be able to merge duplicate contacts in Outlook. The manual method, however, involves many complications and can occasionally result in data loss. Additionally, it is not suitable for merging bulky contacts. However, a professional tool comes with a ton of advanced features that not only let you combine contacts but also offer to quickly combine or join one or more email accounts, contacts, calendars, tasks, journals, and notes.
About The Author:
Amrita is a proficient technical content writer with a deep passion for technology and a natural talent for writing. He excels in creating compelling and informative content that captivates readers on technology websites. His areas of specialization include data migration, backup, and recovery, where his vast expertise enables him to develop superior quality content that is both educational and stimulating.
